Minutes

Library Citizens Advisory Committee (LCAC)

City and County of San Francisco

General Meeting

March 23, 2005

City Hall

1 Dr. Carlton B. Goodlett Place

Room 278

San Francisco, CA

Draft Minutes

I.                   Call to Order and Roll Call

Dan Weaver, Interim Chair, called the meeting to order at 6:04 PM.

Members Present:  Dan Weaver, Sue Cauthen, Peter Warfield, Mark Vogel, Janis Seeman, Shawn Donaldson, Consuelo Faust-Anderson, Maryam Daryabegi-Farhang, Douglass Ryan, Charlotte Prozan, Margaret Whitten, Gayle Leyton, Ann Dalton*, Jeffrey Kwong*

Members Absent:  Carol Kocivar, Nanette Duffy, Vacancy (1)

*Joined after roll call

II.                Approval of Minutes for February 23, 2005 meeting; identify volunteer to take minutes of this meeting

Mr. Vogel selected to take minutes of March 23^rd meeting.

Motion to approve minutes made by Ms. Cauthen; seconded by Mr. Ryan

Minutes approved by unanimous vote.

III.             Public Comment--concerning any item within the jurisdiction of the Committee that is not on the agenda.

Mr. James Chaffee provided two handouts and commented on the issue of discussions among LCAC members when a quorum is not present.

IV.              Report of the Chair

The Interim Chair distributed a letter from the Clerk of Board of Supervisors reporting that resources and support for the LCAC are a responsibility of the San Francisco Public Library.  Discussion ensued about the need for LCAC support.

The Interim Chair distributed an updated roster of LCAC members.  LCAC members introduced themselves.

Public Comment:  Mr. James Chaffee commented on the LCAC’s need for resources and support.

V.                 Old Business

a.      Approval of Bylaws

Motion to approve the Bylaws made by Ms. Cauthen, seconded by Ms. Dalton. 

LCAC discussed and approved correction of typographical and grammatical errors in the distributed text.

LCAC discussed the proposed wording dealing with discussion after loss of a quorum. 

Public Comment:  Mr. James Chaffee commented on committee procedure when taking official action.

In Article 4, Section 7, the LCAC voted to delete the last nine words of the first paragraph.

YES (Do not delete):  Kwong. Cauthen, Weaver, Daryabegi-Farhang, Dalton

NO (Delete):  Donaldson, Whitten, Warfield, Consuelo, Seeman, Ryan, Leyton, Vogel, Prozan

Motion failed and the last nine words of Article 4 Section 7 will be deleted.

Mr. Vogel suggested drafting changes to the second paragraph of Article IV, Section 7, 2^nd paragraph.  Accepted by consensus.

Ms. Cauthen suggested drafting changes to Article IV Section 5.  Accepted by unanimous vote.

YES:  Prozan, Donaldson, Kwong, Whitten, Warfield, Cauthen, Faust-Anderson, Seeman, Weaver, Leyton, Daryabegi-Farhang, Ryan, Dalton, Vogel

b.      Organization of Committees

Deferred until after election of permanent officers

VI.              New Business

a.      Election of Permanent Officers

                                                  i.      Election for Permanent Chair

Ms. Cauthen nominated Mr. Weaver for Chair.  Ms. Leyton nominated Mr. Warfield.

Ms. Cauthen moved and Ms. Prozan seconded that nominations be closed. Passed unanimously.

The candidates and nominators of each candidate made supporting statements. 

Public Comment:  Mr. James Chaffee spoke in favor of Mr. Warfield.

Ms. Whitten left the meeting at this time, about 8:10PM.

Mr. Weaver was elected Chair by vote of 9-4.

WEAVER: Donaldson, Cauthen, Weaver, Daryabegi-Farhang, Dalton, Vogel, Faust-Anderson, Ryan, Kwong,

WARFIELD: Prozan, Warfield, Seeman, Leyton

Mr. Weaver assumed the Chair.

                                                ii.      Election for Permanent Vice Chair

Mr. Kwong nominated Mr. Warfield for Vice Chair.  Ms. Seeman nominated Ms. Cauthen.  Ms. Faust-Anderson nominated Mr. Kwong; Mr. Kwong declined the nomination.

The candidates and nominators of each candidate made supporting statements. 

Ms. Cauthen was elected Vice Chair by vote of 9-4.

CAUTHEN:, Cauthen, Weaver, Daryabegi-Farhang, Dalton, Vogel, Faust-Anderson, Ryan, Kwong, Seeman

WARFIELD: Prozan, Donaldson ,Warfield, Leyton

b.      Organization of Committees (carried over from Old Business)

The Chair appointed the following LCAC members to the Operations, Programs and Services Standing Committee:  Vogel, Dalton, Kwong, Leyton, Warfield, Daryabegi-Farhang with Donaldson as Chair.

The Chair appointed the following LCAC members to the Capital Projects Standing Committee:  Ryan, Cauthen, Seeman, Prozan, Whitten with Faust-Anderson as Chair.

c.       Approaches to RFID information/resource gathering for the LCAC

Mr. Warfield distributed correspondence between himself and Mr. Vogel.

Mr. Vogel distributed a memo to the LCAC outlining an information gathering program in conjunction with the San Francisco Public Library.  Mr. Vogel proposed the following motion:

Proposed:  that the LCAC accept in principle the idea of jointly sponsoring and implementing an RFID information forum with the San Francisco Public Library (SFPL).  I further move that Mark Vogel be appointed to negotiate a proposal with the City Librarian which 1) would facilitate the LCAC’s information gathering activities for RFID issues, 2) lead to a public forum in which RFID issues could be discussed, 3) facilitate closer cooperation between the LCAC and the Library on other issues specifically delegated to the LCAC under the LCAC’s establishing ordinance and 4) allow the LCAC to take advantage of Library resources to further its mission.  The details of this proposal will be written up by Mr. Vogel and presented to the LCAC Programs, Operations and Services Committee for evaluation and recommendation for approval by the LCAC.

The Chair offered an amendment to eliminate items 3) and 4) of the motion which was accepted by Mr. Vogel

The LCAC discussed the merits of the proposal. 

Public Comment:  Mr. James Chaffee spoke against cooperation and/or collaboration between the LCAC and the San Francisco Public Library

The Chair proposed sending the proposal to the Programs, Operations and Services Standing Committee.  By vote of 6-7, the motion to refer the proposal to the standing committee was rejected.

FOR:  Kwong, Weaver, Ryan, Vogel, Dalton, Cauthen

AGAINST:  Prozan, Donaldson, Warfield, Faust-Anderson, Seeman, Leyton, Daryabegi-Farhang

Mr. Ryan moved and Ms. Faust-Anderson seconded a motion to reject Mr. Vogel’s proposal. The Committee then rejected Mr. Vogel’s motion by vote of 1-12.

FOR:  Vogel

AGAINST: Prozan, Donaldson, Warfield, Faust-Anderson, Seeman, Leyton, Daryabegi-Farhang, Kwong, Weaver, Ryan, Dalton, Cauthen

VII.           Next Meeting and Adjournment

The Chair announced that the next meeting of the LCAC would be held on April 20, 2005 at 6PM in Room 278 of City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA.

The Chair announced that the agenda on the next LCAC meeting would include a discussion of RFID issues.

Upon a motion to adjourn, unanimously approved by the LCAC, the Chair adjourned the meeting.

Minutes written by Mark Vogel.